Time management skills, like other soft skills, such as organizational skills, are in high demand. Employers will be assessing your ability to manage your time, and the effectiveness of your team to reach department objectives. Employees who manage their time well are more productive, more efficient, and more likely to meet deadlines. They focus on the most important and time-sensitive tasks and limit the amount of time wasted on non-essential duties. What Are Time Management Skills? Time management means working efficiently, and employers in every industry look for staff that can make optimal use of the time available to them on the job. Saving time saves the organization money and increases revenue. Effective time management requires staff to analyze their workload, assign priorities, and maintain focus on productive endeavors. Employees who are excellent time managers can eliminate distractions and enlist support from colleagues to help accomplish their goals. Types of Time Management Skills
Prioritizing It might be impossible to do every single minute task expected of you. You also might want to do everything all at once. But you must prioritize so that you are able to complete the most important tasks in an order that makes sense. When assigning priority, consider such factors as when each task needs to be done, how long it might take, how important it might be to others in the organization, what could happen if a task is not done, and whether any task might be interrupted by bottlenecks in the process.
Allocation
Managing Expectations
Waste Prevention
Prioritizing requests and demands
High-Value Activities (HVAs)
Performance Reviews
Goal Setting
Scheduling Scheduling is important, because some tasks have to be done at specific times. Scheduling affects your day, your week, your month, as well as other people’s work flow. Most have specific times of the day when they are more or less productive as a result of energy levels and demands of the day. Schedules can be a good way to avoid procrastination, too.
Scheduling Software
Intentionality
Punctuality
Breaking broader goals into milestones
Breaking up milestones into projects
Task Management To-do lists (properly prioritized and integrated with your schedule) are a great way to avoid forgetting something important. They are also a great way to avoid spending all day thinking about everything you have to do. Remembering tasks takes energy and thinking about everything you have to do all week can be exhausting and overwhelming. Split all the necessary tasks up into a list for each day, and you won’t have to worry all of it all at once. Just take your tasks one day at a time.
Proactive
Batching
Creating daily, weeklym and monthly “to do” lists
Multitasking
Thoroughness
Organization
Email Management
Workload Management Pacing your work, even though it may seem an odd thing to call a skill, is an important time management concept. Although working long hours or skipping breaks can sometimes improve productivity in the short-term, your exhaustion later will ensure that your overall productivity actually drops. Except for rare emergencies, it is important to resist the temptation to over-work. Include necessary breaks, and a sensible quitting time, in your schedule. Knowing and enforcing an optimum workload for yourself ensures consistency in your performance and avoids burnout. Employers want to be able to count on you for the long-term.
Process Management
Assertiveness
Eliminating Waste
Taking Breaks
Delegation Depending on what type of work you do, you may be able to delegate some tasks. Knowing what and when to delegate is an important skill. Some people resist delegating, either because they want to maintain control or because they want to save money by not hiring assistants. Both approaches ultimately hurt productivity and raise costs. Remember, however, that if you practice time management diligently and still can’t get everything done, you may be trying to do too much. It is better to succeed at a few tasks than to attempt and fail at many.
Seeking Expert Assistance
Moderating Meetings
Presentation
Teamwork
Leadership
Collaboration
Motivation
More Time Management Skills Here are more time management for resumes, cover letters, job applications, and interviews. Required skills will vary based on the job for which you're applying, so also review our list of skills listed by job and type of skill.
Auditing
Self-care
Cleanliness
Openness
Productivity Software
Communication
Adaptability
High Stress Tolerance
Dependability
Attention to Detail
Deductive Reasoning
Inductive Reasoning
Critical Thinking
Evaluating
Ongoing Improvement
Risk Management
Troubleshooting
Quality Assurance
Project Management
Conflict Management
Discernment
Compliance
Articulating
Brainstorming
Efficiency
Diligence
Problem Sensitivity
Examples of Time Management in the Workplace This list provides examples of effective time management at work. A - E
Adapting plans to changing circumstances
Allocating time for specific tasks
Analyzing processes and selecting the simplest way to accomplish a task
Asking for help when overwhelmed with demands
Assertiveness to say no to inappropriate demands that distract from central duties
Attacking more complex tasks when you have the highest energy and sharpest concentrations
Auditing how time is spent
Avoiding excessive small talk with co-workers
Avoiding procrastination; acting instead of worrying
Breaking broader goals into smaller parts and focusing on one step at a time
Breaking up projects into manageable parts
Creating daily, weekly and monthly “to do” lists
Creating schedules
Delegating more routine tasks to lower level staff
Eating well to maintain energy
Eliminating time wasters
Exercising and participating in other stress-reducing activities during leisure time to maximize energy when at work
F - Z
Facilitating efficient meetings; sticking with time frames for meetings
Grouping similar tasks together to limit transition time
Maintaining an organized work area
Multitasking; shifting smoothly from one task to another
Openness to more efficient ways of doing things
Organizing digital files for easy retrieval
Planning your day the night before or first thing in the morning
Prioritizing requests and demands
Prioritizing a list of projects and focusing on higher value tasks with more immediate deadlines
Punctuality
Putting cell phones aside to eliminate the distraction of personal messages unless required for work
Reviewing performance and eliminating deviations from priorities
Setting daily, weekly and monthly goals
Setting realistic standards for quality and avoiding perfectionism
Setting specific times for responding to email
Taking short breaks to restore energy
Touching each piece of paper or reading each email just once, whenever feasible
Source: https://www.thebalancecareers.com/time-management-skills-2063776
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